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Club software from Switzerland

Club admin that plays along.

Members, fees with Swiss QR bills, training schedule, team chat and Youth+Sport export in one app. For the board, coaches and parents – so volunteers get their time back for the kids.

Start for free See the demo

30 days free. No credit card. Every module included.

Football – G, F, E, D-7, D-9, C, B, A and adults · Pitches in quarters

FC Musterdorf/DashboardSM

Members

412

Open fees

CHF 2’860

New sign-ups

3

This week

Mo

18:00

D9a

Tu

17:30

Ea

19:30

1

We

18:00

C

Th

18:00

B

Fr

17:00

Fb

To do

4 invoices are overdue
Record attendance for 2 events
Autumn party: 3 volunteers missing

Swiss QR bill
Youth+Sport (J+S) export
Data stored in Switzerland
Deutsch, Français, Italiano

A week at FC Musterdorf

23 teams, more than 400 members, all volunteers. This is their week with letsclub.

MonPatrick, treasurer

Membership invoices sent before the coffee gets cold.

Fee categories know who pays what. One run creates every invoice with a Swiss QR code and sends it by email – or by post for families without email.

The bank’s camt file marks payments automatically
Reminders in one click
Pay by TWINT or card

312invoices in one run

Learn more: QR bills

FC Musterdorf/Invoice run season 2026/27SM

Category

CHF

Juniors186 ×

CHF 220

Seniors74 ×

CHF 320

Supporters52 ×

CHF 60

312 sent100 %

paid

241

open

71

Bank matching

38 payments matched

TueNicole, Ea coach

Attendance in twenty seconds – at the touchline.

Parents excuse their child in the app before training starts. Nicole ticks off attendance on her phone. The data for Youth+Sport billing is created along the way.

Replies and absences with a reason
Drills and session templates in the Trainer Hub
Attendance rate per child

14/16kids at training

Learn more: Youth+Sport billing

Training · 17:30

Ea juniors8/16

LeLena
NoNoah
MiMia
ElEliasexcused: schoolexcused
SoSofia
LuLuca
EmEmmaexcused: schoolexcused
LeLeon

WedClub website, 10:41 pm

Sign-ups come in while everyone is asleep.

A family registers their daughter through the form on the club website. letsclub suggests the team by birth year, invites her to a trial session – or adds her to the waiting list if the team is full.

Form as a link, QR code or on your own website
Trial session with a note to family and coach
Admission creates member, parents and team in one step

3sign-ups overnight

Learn more: Membership management

FC Musterdorf/New sign-upsSM

Sign-up FC Musterdorf

Child

Lina Keller

Birth year

2017

Suggested team

Ea juniors

New sign-ups22:41
Trial sessionTue, 5:30 pm, Sportanlage Moos
Family and coach notifiedEmail and push, 10:42 pm
Admit

ThuManuela, head of sport

23 teams, three pitches, one click.

The training schedule for the new season builds itself: juniors early, seniors late, both sessions at the same venue, and anyone coaching two teams is never booked twice at once.

Quarter, half and full pitches
Conflicts are flagged in red
Schedule as a PDF for every coach

46sessions scheduled automatically

Learn more: Training schedule

FC Musterdorf/Training scheduleSM

MoTuWeThFr

All rules met

17:0018:0019:0020:0021:00

Ea

Fb

D9a

17:00

B

18:45

1. M.

20:30

Main pitch

C

17:30

D9b

17:30

Frauen

19:30

Artificial turf

2. M.

18:00

Sen.

20:00

Weiher

FriEveryone

No more forty WhatsApp groups.

Every team has its own chat, the club its announcements. Leave the team and you leave the chat. Children are not in group chats, and private numbers stay private.

Team chats with replies, reactions and images
Announcements with read receipts
Push notifications on your phone

1app instead of forty groups

Learn more: Club chat

EaEa juniors

Announcement

Main pitch closed on Saturday – match on the artificial turf.

read by 38

Training tomorrow at 5:30 as usual. Please bring a water bottle!

Mia’s mum

Mia will be a bit late, piano until 5:15.

Thanks for letting me know!

Write a message

SatHome match day

Home match day without a phone tree.

Fixtures arrive automatically from the association calendar. Parents sign themselves up for kiosk, barbecue and set-up shifts. Families who skip their volunteer hours get the replacement fee at the end of the season.

Fixture subscription from your federation
Volunteer shifts without a login
Volunteer hours per family

18volunteers without a single call

Learn more: Football clubs

FC Musterdorf/Home match daySM

10:00Ea – FC SeedorfMatch
13:30C – SC BergliMatch
16:00First team – FC TalwilMatch

Volunteer shifts

Kiosk3/3
Barbecue2/2
Set-up4/4
Till1/2

SunSabrina, president

Sunday evening: numbers, not paperwork.

The dashboard shows the week at a glance: new members, open invoices, Youth+Sport funds, budget. The annual accounts for the general meeting print as a PDF – with budget and prior year.

Accounting books fees and payments by itself
Budget per account
Export for your accountant

0spreadsheets

Learn more: Membership management

FC Musterdorf/FinancesSM

Income

70’050

Expenses

26’775

Result

43’275

Youth+Sport funds

CHF 9’840

Annual accounts 2025/26PDF

FC Musterdorf/Invoice run season 2026/27SM

Category

CHF

Juniors186 ×

CHF 220

Seniors74 ×

CHF 320

Supporters52 ×

CHF 60

312 sent100 %

paid

241

open

71

Bank matching

38 payments matched

Fictional club with demo data.

Set up for your sport.

Pick your sport when you sign up. Age groups, facilities, wording and federation adapt to it – from the very first click.

Everything a club deals with

Every role sees exactly what it needs. Nothing more.

Board

Dashboard with key figures: Members, finances, sign-ups and the week at a glance.
Roles and permissions: President, treasurer, head of sport, kit manager – each function with its own rights.
Club website: Built in a minute, updates itself: matches, teams, training times and partners live from letsclub.
Sponsorship: Partner pipeline, companies from the commercial register, sponsorship brochure and report.

Treasurer

Fees with QR bills: Bulk invoicing by category, sent by email or post.
Bank matching and reminders: Upload the camt file and payments are marked automatically.
Coach pay and expenses: Coach pay with social security deductions, Youth+Sport share and payment file.
Accounting and budget: Cash book, automatic postings and annual accounts for the general meeting.

Head of sport and coaches

Training schedule and venues: Pitches, halls and times – allocated automatically by your rules.
Squad planning: Birth years, squad sizes and moving up to the next level.
Attendance and Youth+Sport: Attendance on the phone, export for the national sports database.
Trainer Hub: Drills with sketches on your playing surface, session templates, onboarding for new coaches.

Training schedule

Members and parents

Events with replies: All training sessions and matches of your children in one view.
Team chat: Instead of private WhatsApp groups – privacy-friendly.
Pay invoices: See open fees and pay right away with TWINT or card.
Volunteering: Pick shifts and keep track of your volunteer hours.

One price for the whole club. Every module included.

A fixed monthly price – however many members, teams or coaches you have. No tiers, no add-ons, no set-up fee.

CHF99

per month for the whole club

CHF 1’188 per year · Every module and feature included

Does it pay off for your club?

Move the sliders to your size. We calculate cautiously – the assumptions are below.

Active membersIn a team or paying a fee250

Teams and groups12

Value of a volunteer hour

Your price

CHF 99per month

CHF 1’188 per year · CHF 4.75 per active member per year

What you get back

186hours per year

≈ CHF 4’647 of volunteer time

+ CHF 1’200 Sponsorship potential

2 new partners at CHF 600 per year

Every franc spent on letsclub returns about 4.9 francs.Each hour saved costs you CHF 6.39.

Where the time comes from

Attendance, replies and team updates48 h
Youth+Sport courses and attendance25 h
Bookkeeping and year-end closing22 h
Planning and reminding volunteers22 h
Invoices, payment matching, reminders21 h
Website with teams, dates and results15 h
Training schedule for summer and winter12 h
Sponsorship pack, letters, partner report11 h
New members and trial sessions9 h

How we calculate

Per member, five minutes less for invoicing, sending, matching and reminding.
Per team, two sessions a week over 40 weeks, three minutes less organisation each.
Twelve hours a year for the training schedule, three hours per youth team for Youth+Sport.
Bookkeeping: 16 hours for the year-end, one minute per automatic entry.
Volunteers: two thirds of members are families, eight minutes less planning each.
Website: 15 hours less upkeep, because teams, dates and results come from letsclub.
Sponsorship: one new partner per 125 active members, CHF 600 on average – thanks to company search, letters, the sponsorship pack and partner visibility in the app, emails and website.

All included

Members and families
Teams and squad planning
Dates and attendance
Chat and app
Training schedule and facilities
Coach hub
QR bills and reminders
Online payments
Bookkeeping and budget
Expenses and allowances
Sponsorship
Club website
Youth+Sport cockpit
Volunteer duty
Fines
Equipment and kit
Keys
Events

30-day free trial
No set-up fee
Import included
Unlimited members, teams and coaches

Move in one evening

Your member list is in quickly – wherever it comes from.

Excel
CSV
ClubDesk
Fairgate
Webling
Clubcorner

1
Upload your list
Excel, CSV or the export from your current software.
2
Check the columns
letsclub recognises names, addresses and parents and groups families.
3
Invite people
Coaches and parents get their access in one click.

Duplicates are detected. Every import can be undone for 30 days.

Take a look, no sign-up.

Open the demo club FC Musterdorf in the role you care about. Saving is switched off in the demo – click anywhere you like.

Frequently asked questions

How much does letsclub cost?

CHF 99 a month for the whole club – one price, no tiers. Every module and feature is included, however many members, teams and coaches you have. There is no set-up fee and the first 30 days are free.

Which clubs is letsclub for?

For sports clubs of every size: football, floorball, handball, volleyball, basketball, ice hockey, tennis, badminton, table tennis, gymnastics, athletics and swimming. Pick your sport when you sign up – age groups, facilities and wording adapt. Football also gets SFV kids’ sessions and the Clubcorner fixture subscription built in.

How do we bring in our existing data?

Upload your list as Excel or CSV, including exports from ClubDesk, Fairgate, Webling or Clubcorner. letsclub recognises the columns, groups families and warns about duplicates. Every import can be undone for 30 days.

Where is our data stored?

On servers in Switzerland. Children’s data is specially protected: minors are not in group chats, and photos need parental consent.

Does letsclub replace our WhatsApp groups?

Yes. Every team has its own chat, the club its announcements. Members are added automatically and leave the chat when they change team. Private phone numbers stay private.

Do parents and coaches need to install an app?

No. letsclub runs in the browser and can be added to the phone’s home screen like an app – no app store, with push notifications.

How does letsclub help with Youth+Sport?

You create the person import for the course in the national sports database, see your activities as series to enter and export attendance as a file for import. Coaches record attendance in letsclub anyway.

Can we try letsclub first?

Yes. The demo opens without signing up. If you want to start with your own club, registration is free and needs no credit card.

Ready for next season?

Set up your club tonight. Tomorrow, your treasurer gets their Monday back.

Start for free See the demo

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